Things to Remember

Please Be Patient Throughout the Move Process
This is a new experience for all, so things may not go as smoothly as planned. Remember, the people helping you through this whole process are your colleagues. Your assistance and support are critical, and saying ‘thank you’ to your colleagues goes a long way.

Your New Address

  • Our new address is 2222 N. Alamo St. San Antonio, TX 78215. For mailing, just add your department name, no floor or room numbers will be needed.

Items to Pack

  • Pack all the work items you will need at the new building!
  • Remember to pack any extra-departmental supplies, such as binders, folders, pens, paper and more.
  • Packing labels will be provided for large items, such as promotional items, tents, banners, and other specialty items.
  • 2 weeks before the move, Chad Wilson from Finance and Fiscal Services will determine with your department leadership which HP Printers and other smaller department equipment will move to the new building.

Items NOT to Pack

  • No current furniture, including chairs, lamps, coat racks, whiteboards, will be moved. The only exception will be special or ergonomic furniture that has been pre-approved by HR and Facilities.
  • Printers: We will be transitioning to new multi-functional printers/scanners available at all workrooms at the new building. Existing equipment will be picked up by the vendor after the move.
  • Do not pack personal items. We recommend you take all personal items home as soon as possible to make the move process easier for you!
  • Take home all departmental decorations. Start new at the new building, and give yourself time to adjust first before thinking of office décor.

Records Management

  • Not all documents are records. A record is defined as recorded information (regardless of form or medium) created, received and maintained by an organization to meet its legal obligations or in the transaction of business.
  • Records you may need to keep include fiscal data, correspondence, reports, and statistical compilations, org charts, speeches, presentations, staff meeting minutes, and notes.
  • Remember, all records pertaining to ongoing or pending audits, lawsuits, litigation holds or public disclosure proceedings must not be destroyed, damaged or altered until the issue is resolved. Do not destroy those records.
  • If a record can be destroyed, do so only after talking to your supervisor to ensure you are in compliance with state law.